Company Secretarial Administrator

Position Overview

The Company Secretarial role at Tuffias Sandberg involves overseeing the collation and maintenance of client statutory records in compliance with relevant Acts. This pivotal position supports Partners, audit, client accounting, and tax staff by providing necessary documentation for audits, independent reviews, and SARS registrations.



  • Prepare and register documents with regulatory bodies (CIPC, Master of the High Court) for entity incorporation, deregistration, changes, and Trust formations.
  • Update information with SARS and ensure compliance with regulatory changes.
  • Compile and submit monthly returns and necessary documentation, staying updated on legislative alterations.

Document and Information Management:

  • Create and maintain statutory document templates, updating records for changes and client billing.
  • Monitor and renew Defensive Names, prepare reports for property transactions, and maintain detailed records of entity changes.

Client Engagement:

  • Respond to client requests for statutory documents and manage the onboarding process for new clients.
  • Ensure completion of engagement letters and provide guidance to clients regarding statutory requirements.


  • Provide required information/documents to internal stakeholders for audits, reviews, and registrations.
  • Prepare resolutions requested by partners, manage billing schedules, and supervise junior staff.


  • Relevant tertiary qualification preferred.
  • 3+ years of experience in a similar role.
  • Comprehensive knowledge of company statutory processes.
  • Familiarity with Greatsoft Secretarial program and Microsoft Office.

Skills and Attributes

  • Organized with excellent time management under pressure.
  • Collaborative team player with strong communication skills.
  • Attention to detail, accuracy, and logical problem-solving abilities.
  • Professional and personable demeanour with a proactive, solution-oriented approach.

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